Hold Your Own Event

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If a challenge event isn’t quite right for you then how about organising our own fundraising event this could be just about anything from something simple such as a cake bake to the more elaborate themed evening event – let your imagination run wild!




Getting Started


Register: Let us know about your event so that we can support your ideas.

Event: Keep it simple think about an activity that you’d like to do and whether this is a ‘one-off’ event or if you  intend to fundraise long term, for inspiration browse our A-Z of fundraising ideas.


  • Decide where to hold your event/activity and whether you need to ask permission.
  • Choose a venue that has good transport links and/or parking.
  • Check if disabled access is needed. .
  • Check whether insurance is required, e.g. public liability or household insurance .
  • Check if licences are needed, perhaps for alcohol .

Date: Choose the ideal date and time for people to attend or take part, make sure it doesn’t clash with anything else.

Guests: Consider who your event is aimed at and who to invite or ask to take part.

Target: Decide on your fundraising target and plan how you intend to raise this money whilst keeping your costs down

Budget: Set your budget, be realistic,it’s better to underestimate income and slightly overestimate costs.

Consider extra costs, for example

  • Venue Hire
  • Designing
  • Printing invitations / T-Shirts
  • Decorations,
  • Prizes
  •  Fees

So you need to plan how you are going to cover them. This could be through;

  • Entrance fees
  • Sponsorship
  • Voluntary donations
  • Raffles
  • Selling refreshments
  • Money-making sideshows and stalls
  • Ask suppliers if a charity discount is available
  • Ask companies to donate supplies, goods or prizes


Planning: Ensure you’ve set aside plenty of time before the event to get everything done – don’t be afraid to ask for help from your friends,colleagues and your community.  Use the skills you have to the best advantage, enthusiasm is contagious ask for help and work as a team,

Promote: Think about how you will promote and advertise your event, remember to put up posters and send emails to friends family and work collegues, use social media such as Facebook and twitter, create a fundraising page on JustGiving, and  where possible contact your local newspaper.

Ask everyone you know to come along and help spread the word about your event

Legalities: Make sure that you have any relevant required insurance, check to see if any rules or regulations apply .

Make Payment:   There are a number of options available to choose from to make payment.

Click here for more information

Say “Thank You”: This last step, although so simple, can be forgotten so easily. It’s important to say “thank you” to all the people who made your event possible — and, that’s not just the people who donated or volunteered, but also the people who actually attended the event. Once your event has ended, use your social media sites to thank the community for attending. Another great tool to use on social media is picture tagging. Encourage the community to post any pictures they took at the event onto your pages and tag your charity in them. This allows new prospective supporters to see firsthand what fun your event was. When people feel like they actually contributed to a charity by attending their event, those people are much more likely to continue attending events. They’ll feel welcomed and appreciated, and that’s a great feeling to have.